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Outlook also uses Active Directory as a backend which is a well-known, well-documented system. We would argue that while the user experience with Google is better, Outlook has become much improved. There are many third-party web systems that tie into both Office 365 as an authentication system and Google as an authentication system. The best way to describe Identity Management is to use the Image below. It’s easier to fix or improve what they have than it is to switch.īut if this isn’t the case, here’s some key differences… Identity & Access Management (IAM) If we find an organization that makes heavy use of SharePoint, Outlook or Windows 10, the move to another system can be pretty difficult and the labor isn’t worth the effort. If the answer to any of these questions is “Yes”, we don’t even really look at G Suite as an option.

Is SharePoint and/or Exchange institutionalized?.

Does everyone in the company have Windows?.

Does everyone in the company use Outlook?.

When we look to decide what’s going to be the right fit for an organization we generally look at a few things: Vault is the big differentiator, you have to get pricing from google by filling out their form online.

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The Non-Profit edition is free but we recommend you add on the Vault service for keeping historical version of email and / or for any Compliance or Discovery searches that result from lawsuits.

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With G Suite Business, you get what you know and love, you get Gmail for business, Google Drive, Google Documents (Docs, Sheets, Slides with Built-In web collaboration), Google Login (IAM), G Suite MDM and Advanced Android Deployment Tools, Sites, Vault Email Retention (Non-Profit Special Pricing). For non profit’s if $7.60/user (up to 300 users).

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Generally speaking, it includes: Office 365 Email, One Drive for File Storage, Azure Active Directory (IAM), Office 2019, Intune for Managing Phones & Desktops, SharePoint, Advanced Threat Protection, free upgrade to Windows 10 and some kickers. Microsoft recently released a product line called “ Microsoft 365” which is an advanced bundle of SKU’s for services that used to cost a fortune.

Other things to consider – Advanced Threat Protection, Slack, Meeting Software, Versioning, SharePoint, Microsoft Teams.

Security and Mobile & Desktop Features & Tools – This is how G Suite and Microsoft handle managing mobile phones, laptops and other devices based on Mac, PC, iOS, Android, etc.

And the million in-betweens that connect them.

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Word, Excel, Outlook, Flow Microsoft has a full suite of desktop software that Google will probably never be able to compete with and it’s the defacto standard for all document editing

Software – Google Sheets, Docs, Forms etc.

Microsoft is better for dealing with a GUI front end but Gmail does web based like no one else on the planet. Google and Microsoft are very competitive in this space.

Email Features – You know both of these products well.

Both Microsoft and Google want to control Identity and Authentication Management (IAM).

Identity Management – The best and easiest way to think about this is the “log in with your Google Account” or the “Log in with your Microsoft 365 Account”.

There are some key things to consider when we’re talking about each of these: These are the two most similar product offerings so it makes sense to make them the basis for our comparison. In this article, we’re going to be comparing 2 key products within these application suites: Microsoft 365 (which is different than Office 365) and G Suite Business Edition when it comes to using them in a all Mac or Windows/Mac hybrid office environment. While they primarily deal with email, Office 365 and G-Suite have become much, much more than just email.